Turn RPL from scattered evidence into a guided, audit-ready workflow.
Kelsy EPB helps RTO teams manage the full recognition pathway: applicant screening, evidence planning, uploads, annotation, third-party verification, assessor judgement, gap requests, outcome letters and audit exports — all in one structured workspace.
Designed for the messy reality of RPL evidence collection.
RPL is not just a document pack. It is an evidence management process involving applicants, assessors, referees, evidence files, judgement notes, gap decisions and final outcomes.
Applicant portal
Give candidates a branded, mobile-friendly pathway without requiring a full platform account.
- Eligibility screening
- Evidence planning
- Evidence submission
Evidence mapping
Connect evidence files to criteria so assessors can see what is covered, weak or missing.
- Multi-criteria mapping
- Coverage summaries
- File annotations
Third-party verification
Collect structured referee or supervisor observations through token-based verification pages.
- No-login verifier access
- Per-criterion observations
- Declaration capture
Audit pack export
Create structured RPL exports with evidence, notes, decisions, outcome letters and manifest records.
- Evidence foldering
- Audit trail CSV
- Outcome documents
A complete RPL journey from application to outcome.
EPB separates each participant journey while keeping all evidence, notes and decisions connected in the central repository.
Create application
RTO staff add applicant details, qualification, units, assessor and internal notes.
Invite applicant
Kelsy generates a secure token URL and sends the applicant into a guided no-login portal.
Plan and collect evidence
Applicant completes suitability screening, nominates evidence and uploads files against criteria.
Verify and review
Third-party reports are collected while assessors review evidence against a colour-coded coverage map.
Finalise outcome
Assessor records judgement, requests gaps if required, then generates an outcome letter and audit pack.
Separate experiences for everyone involved in RPL.
The RTO team, applicant, verifier and assessor each receive the right view for their role — without exposing unrelated workspace data.
RTO / Coordinator
Create applications, assign assessors, monitor flags, resend invitations, manage verifiers and export pipeline reports.
Candidate / Applicant
Use a plain-language portal to complete screening, plan evidence, upload files, respond to gaps and view outcome status.
Assessor
Review evidence, annotate files, record per-criterion judgements, request gaps and generate formal outcome records.
EPB connects with assessment packs, compliance intelligence and export centre.
RPL evidence should not sit outside the rest of your quality system. EPB connects evidence decisions back into documentation, compliance review and audit packaging.
RPL document pack
Use generated RPL kits, evidence guides, assessor tools and mapping matrices alongside the EPB workflow.
Compliance Dashboard
Use EPB process signals to support RPL quality review and future compliance domain checks.
Central Repository
Store applications, evidence, annotations, verifier responses and outcomes in a governed workspace.
Export Centre
Create audit-ready ZIPs with evidence folders, outcome letters, communication logs and checksums.
Use EPB as part of the Kelsy platform.
EPB is included from the Core tier ($269/mo) with 5 active applications, and unlimited from Professional ($549/mo) upward. Essentials-only users can add per-application access at $35/app.
Core
5 active RPL applications included with full assessor workflow.
- 5 active applications
- Applicant and verifier portals
- Evidence upload and mapping
- D1 compliance evaluation
Professional
Unlimited EPB applications with all 5 compliance domains.
- Unlimited active applications
- Assessor review workflow
- Gap requests and outcome letters
- All 5 compliance domains
- TAS Builder included
Business
Full audit readiness with interactive simulation and team workflows.
- Unlimited EPB
- Audit Readiness Report export
- Interactive Learner Simulation
- Team finding assignments
- Trend analytics
Common EPB questions.
Do applicants need an account?
No. Applicants use a secure token link from their invitation email, making the process easier and cleaner.
Can assessors request more evidence?
Yes. Assessors can issue specific gap requests with guidance, deadlines and criteria-specific evidence unlocks.
Can EPB export audit evidence?
Yes. EPB is designed to package evidence, verifier responses, assessor notes, outcomes and audit trail files.